Privacy Notice (Data Processing)
Who we are and how we process your personal data
We, the General Hypnotherapy Register, comply with our obligations under the General Data Protection Regulation (GDPR) by keeping personal data up to date; by storing (and destroying it) securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes
To deliver the services that students, applicants, registrants and training providers have requested;
To contact those students, applicants, registrants and training providers as necessary in accordance with the services they have requested;
To maintain our own accounts and records.
Individual student, applicant, registrant and training provider data will never be passed to a third party without the express consent of the respective student, applicant, registrant or training provider, always assuming that such confidentiality is not in contravention of any legal action or legal requirement.
In accordance with our need to maintain access to ex-registrant and ex-training provider data in the event that an ex-registrant or ex-training provider may wish to subsequently re-apply for registration or accreditation, we retain individual data for a minimum period of 7 years.
Our Lawful Basis for processing your personal data
The student / applicant / registrant / training provider has given clear consent for us to process their personal data for a specific purpose. Further, the processing is necessary for both their and our own, legitimate interests.
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
The right to request a copy of the personal data which we hold about you;
The right to request that we correct any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for us to retain such data;
The right to withdraw your consent to the processing at any time;
The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [N.B. This only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means]. The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable) [N.B. This only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
The right to lodge a complaint with the Information Commissioners Office. (See below).
The student / applicant / registrant has the right to complain to the Independent Commissioner’s Office (ICO) if they think there is a problem with the way we are handling their data (see https://ico.org.uk/concerns/handling/).